Reports & Analytics
Turn raw fleet data into actionable intelligence. From daily operational reports to board-ready executive summaries, every metric you need is one click away.
Fleet Utilization
Understand exactly how your vehicles are being used. Fleet utilization reports reveal which vehicles are overworked and at risk of accelerated wear, which are sitting idle costing you money, and where you have opportunities to right-size your fleet.
- ✓ Utilization rate per vehicle: Percentage of available hours each vehicle is actively in use versus parked
- ✓ Overused vehicle flagging: Vehicles exceeding utilization thresholds highlighted for load balancing
- ✓ Underused vehicle flagging: Vehicles below minimum utilization identified as candidates for reassignment or disposal
- ✓ Miles driven per day/week/month: Mileage accumulation trends per vehicle and across the fleet
- ✓ Trip count and duration: How many trips each vehicle completes and average trip length
- ✓ Idle vs. active ratio: Time spent idling as a percentage of total engine-on time
- ✓ Fleet right-sizing recommendations: Data-driven suggestions on whether to add, remove, or reallocate vehicles
Fuel Consumption
Fuel is typically the second-largest fleet expense after vehicle acquisition. Frontrac tracks every gallon consumed, calculates cost per mile, identifies waste from idling, and surfaces anomalies that indicate mechanical problems or misuse.
- ✓ Gallons consumed: Total fuel usage per vehicle, per driver, per route, and fleet-wide
- ✓ Cost per mile: Fuel cost divided by miles driven, calculated automatically from fuel card data or manual entry
- ✓ Idle fuel waste: Estimated gallons and dollars wasted during excessive idling events
- ✓ MPG trending: Miles per gallon tracked over time with visual trend lines per vehicle
- ✓ Efficiency comparison: Side-by-side fuel efficiency ranking across your entire fleet
- ✓ Anomaly detection: Alerts when fuel consumption deviates more than 15% from baseline, indicating potential issues
- ✓ Monthly fuel budget tracking: Actual spend versus budget with projections for the remainder of the period
Safety Reports
Comprehensive safety analytics give you visibility into driving behavior across your entire fleet. Filter by driver, vehicle, date range, or event type to identify patterns, measure coaching effectiveness, and demonstrate safety improvements to stakeholders.
- ✓ By driver: Individual driver safety scorecards with event history, score trends, and coaching notes
- ✓ By vehicle: Safety event history per vehicle to identify if a specific unit triggers more events
- ✓ By date range: Compare any two periods to measure improvement after policy changes or coaching
- ✓ Trend analysis: Week-over-week and month-over-month charts showing speeding, harsh events, and idle trends
- ✓ Event heatmaps: Geographic visualization showing where safety events cluster on the map
- ✓ Fleet safety score: Aggregate safety score across all drivers with percentile ranking
- ✓ Incident correlation: Link safety events to specific trips, routes, and time-of-day patterns
Maintenance Analytics
Go beyond basic work order tracking with deep maintenance analytics. Understand the true cost of maintaining each vehicle, identify recurring problems, measure mechanic productivity, and make data-driven decisions about repair versus replace.
- ✓ Cost per mile: Total maintenance spend divided by miles driven per vehicle, revealing your most expensive units
- ✓ MTBF (Mean Time Between Failures): Average time between breakdowns per vehicle, measuring reliability
- ✓ MTTR (Mean Time To Repair): Average time from work order creation to completion, measuring shop efficiency
- ✓ PM compliance rate: Percentage of preventive maintenance tasks completed on schedule versus overdue
- ✓ Fault recurrence tracking: Identify DTC codes that keep coming back after repair, indicating incomplete fixes
- ✓ Mechanic productivity: Work orders completed per mechanic per day, average repair time, and first-time fix rate
- ✓ Parts cost analysis: Spending on parts broken down by category, vendor, and vehicle to identify savings opportunities
- ✓ Repair vs. replace calculator: When cumulative maintenance cost approaches vehicle value, the system flags it for review
Executive Dashboard
A single screen that tells the complete story of your fleet's health. Designed for fleet directors, city managers, and school board members who need to see the big picture without drilling into individual vehicles or work orders.
- ✓ Fleet Health Score: A single 0–100 number representing overall fleet condition based on maintenance compliance, vehicle age, fault frequency, and risk scores
- ✓ KPI tiles: Total vehicles, active/inactive count, average utilization rate, total miles this month, open work orders, overdue PMs
- ✓ Cost summary: Total fleet cost this month broken down into fuel, maintenance, and per-mile operating cost
- ✓ Safety overview: Fleet-wide safety score with trend arrow, top 5 drivers needing attention, recent critical alerts
- ✓ Vehicle status breakdown: Visual chart showing how many vehicles are active, in maintenance, flagged, or out of service
- ✓ Month-over-month comparison: Automatic comparison of key metrics versus the prior month with percentage change indicators
- ✓ Fully responsive layout works on desktop monitors, tablets, and projector screens for boardroom presentations
Export & Scheduling
Every report in Frontrac can be exported on demand or scheduled for automatic delivery. Stop manually pulling reports every Monday morning — let the system send them to the people who need them, on the schedule they need them.
- ✓ CSV export: One-click CSV download on every report for import into Excel, Google Sheets, or accounting software
- ✓ PDF export: Professionally formatted PDF with your organization's name, logo, and date range included
- ✓ Weekly auto-email: Schedule any report to be generated and emailed every Monday to a list of recipients
- ✓ Monthly auto-email: End-of-month summary reports automatically generated on the 1st and delivered to directors and board members
- ✓ Board-ready PDF: Executive summary format with charts, KPI highlights, and narrative summaries suitable for board packets
- ✓ Multiple recipients: Each scheduled report can have its own recipient list with different delivery frequencies
- ✓ Custom date ranges: Generate reports for any date range: this week, last month, this quarter, year-to-date, or custom
- ✓ Report archive: every generated report is saved and downloadable from the report history for future reference
Every Report at Your Fingertips
A comprehensive library of pre-built reports covering every aspect of fleet operations. Each report is filterable, exportable, and schedulable.
Vehicle Utilization Report
Hours in use, miles driven, idle time, and utilization percentage for each vehicle. Filter by date range, vehicle group, or department.
Fuel Consumption Report
Gallons consumed, cost per mile, MPG, idle waste, and budget variance. Breakdown by vehicle, driver, or fleet-wide totals.
Driver Safety Scorecard
Individual driver report with safety score, event breakdown (speeding, harsh braking, cornering), trend line, and coaching history.
Fleet Safety Summary
Fleet-wide safety metrics including total events by type, average safety score, worst/best performers, and week-over-week change.
Maintenance Cost Report
Total maintenance spend broken down by parts, labor, and outside vendor costs. Cost per mile per vehicle with repair vs. replace analysis.
PM Compliance Report
Preventive maintenance adherence rate showing on-time, late, and missed service events. Filtered by service type or vehicle.
Work Order Aging Report
Open work orders sorted by age showing how long each vehicle has been waiting for repair. SLA compliance tracking included.
Trip History Report
Complete trip log with start/end locations, distances, durations, and route replay links. Filterable by vehicle or driver.
Geofence Activity Report
All geofence entry/exit events with timestamps, durations inside zones, and unauthorized zone violations highlighted.
Alert Summary Report
All alerts generated during a period grouped by type and severity. Response times, acknowledgment rates, and resolution status.
License & Registration Compliance
Status of every driver license and vehicle registration with expiration dates, days remaining, and renewal action items.
Executive Monthly Summary
Board-ready PDF combining fleet health score, KPIs, cost summary, safety overview, and month-over-month comparisons on one page.
Data-Driven Fleet Management
Stop guessing and start measuring. Request a demo to see how Frontrac turns your raw telemetry data into reports that drive real operational improvements.